Board Room (Half space) Booking Form

Contact Details
Organisation Details
Room Hire Information
Half Day Bookings are only applicable for the times 9-1pm or 1-5pm (4pm on a Friday)
Additional Requirements
Invoice Details
Privacy Policy

Your privacy is important to us. Halton & St Helens VCA incorporating Volunteer Centre Halton, Volunteer Centre St Helens and Healthwatch St Helens (hereafter referred to as Halton & St Helens VCA) privacy policy is designed around these principles:

We don't ask for your personal information unless we truly need it. We don't care about your gender, race, income level or social background: our products are for everyone.

We don’t share your information with anyone without your permission except to comply with the law or protect our rights

The full version of our privacy policy can be found by clicking the link below:

Terms & Conditions


1. The person/persons named in the application shall be the Hirer and shall be personally responsible for ensuring that these conditions are complied with in all respects

2. The Management Committee of the organisation referred to in the hiring application shall be jointly and severally liable with the Hirer for complying with this agreement.

3. The charges include the reasonable use of the premises between the hours stated, together with lighting, heating (when necessary), hot beverages, and the use of tables and chairs provided. They are however subject to alteration.

4. Half an hour setting up and half an hour cleaning up time must be included in all booking periods and such time will be charged accordingly. Halton & St Helens VCA should be informed if this clause presents any problems.

5. The Hirers are held responsible for the effective supervision of the arrangements and activities in the premises during the period of Hire, and for the prevention of disorderly behaviour so as to ensure that no nuisance or annoyance arises.

6. The Maximum permitted number of people occupying the rooms is stated on the price list, these figures must not be exceeded for Fire Regulations purposes.

7. The Hirers agree to bear any cost of making good any damage caused to the building, goods, chattels or appliances, either of Halton & St Helens VCA or of any other person or person’s, during the period of, or arising in connection with the letting.

8. The premises shall not be sub-let without the written consent of Halton & St Helens VCA in advance.

9. Any cancellations must be made in writing to Halton & St Helens VCA giving the appropriate notice.

  • Cancelled with more than 7 days notice – no cancellation charge.
  • Cancelled with less than 7 days notice – 50% of the hire fee will be charged.
  • If no written cancellation is received HSVCA will request full payment of the Room Hire.

10.No intoxicating liquors shall be bought or sold on the premises nor consumed there without the consent of Halton & St Helens VCA.

11.It is a condition of hiring, that in the event of any copyright music being performed in the premises, the hirers shall indemnify Halton & St Helens VCA against any claim by the Performing Rights Society Ltd. Or otherwise the owner of the copyright.

12.No gambling to be allowed other than those small gaming parties permitted by section 43 of the Betting, Gaming and Lotteries Act 1963 and then provided no money prizes are given.

13. At all times during the hiring period, the appropriate staff of Halton & St Helens VCA shall have the right of entry of the hired premises for the purpose of seeing that the above conditions are being observed. In the event of any breach of the above conditions, the Chief Executive has authority to cancel the hiring forthwith without any refund given.


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Get In Touch

Halton & St Helens VCA 

Halton Office: 01928 592 405
St Maries
Lugsdale Road

St Helens Office: 01744 457100 
2nd Floor Beacon Building
College Street
St Helens
WA10 1TF



Halton & St Helens VCA is an infrastructure organisation that provides advice, information and development support services to voluntary, community, not-for-profit and faith organisations and volunteers in the Boroughs of St Helens and Halton.